How to Display and Manage Employee Permissions in Message Templates

As the use of access management increases, there is a growing need to display user permissions more clearly in message templates. This guide explains how to add detailed permission lists to your email notifications and how to insert a direct link that allows managers to modify these permissions.

Displaying User Permissions in Email Templates

You can use specific variables in the message template editor to automatically list a user's assigned permissions.

Displaying All Group Memberships

To show a list of all groups a user is a member of, use the following variable. This will display all groups registered in eAdm, regardless of whether they are synchronized to Active Directory (AD).

[HTMLLISTMEMBEROF; Description]

Displaying All System Roles and Access Rights

To show a comprehensive list of all roles assigned to a user, use the variable below. This list includes all roles, whether they are linked to AD groups, assigned via API, or are purely email-based.

[HTMLLISTARRAY; [OBJECTPERMISSION.SYSTEMROLE; Name;;*]]

Example Email Output

When the variables are used, a complete overview of a user's groups, licenses, and access rights will appear in the email, similar to the example below.

Security Groups and Licenses

• Fagerstrand Kindergarten

• Fagerstrand Kindergarten

• Group with all users

• User Type Education User with Microsoft 365-E3

• Grants access to ACOS Websak on TS Intern

• MFA for all employees

Note: For questions about licenses, please contact the IT department.

Business Systems and Access

• Employee

• ACOS Websak

• Education User with Microsoft 365-A3

How to Add a Direct Link to Manage Permissions

You can empower department managers by providing them with a direct link to manage a user's permissions from within the email notification.

1. In the message template editor, write the desired link text. For example: "Click here to add, remove, or change permissions."

2. Highlight the text you just wrote and click the Insert link icon in the editor's toolbar.

3. In the URL field of the link configuration window, enter the following placeholder:

   CODE

   #leditpermission#
   

4. (Recommended) Set the Target to open the link in a New window.

5. Click OK to create the link.

Note: This is an automatically generated email and cannot be replied to. Please contact the Helpdesk if the user is missing any necessary access.