Naming Conventions for Message Flows
When an instance of eAdm contains a large number of message templates—sometimes over 200—it is essential to use a proper naming standard to maintain clarity and organization.
We recommend the following two-part convention to structure your message flow names.
Part 1: Identify the Recipient with a Prefix
Start the name with a prefix that identifies the primary recipient or the object the message concerns.
Prefix | Recipient / Object Type |
|---|---|
AVD | Department Information |
ANS | Employee |
IKT | IT Department |
HR | HR and Payroll |
LED | Manager |
MAN | Manual User Accounts |
SYS | System Administrator for a specific application |
Note: Alternatively, you can use the name of a specific business system as the prefix. For example: ACOS7: New user needs access.
Part 2: Identify the Event with a Code
Next, add a code that indicates what action triggered the message or where in the user lifecycle the event occurs.
Code | Event / Lifecycle Stage |
|---|---|
1 | New account |
2 | Restored account |
3 | Modified account |
4 | Account scheduled for deactivation |
5 | Account has been deactivated |
6 | Account temporarily deactivated (e.g., leave of absence) |
7 | Access granted |
8 | Access changed |
9 | Access removed |
ERR | Error situation that requires notification |
Result: Simplified Searches and Clear Structure
Adopting this standard makes it easy to find specific message flows. For example, you can search for the prefix LED to instantly see all message flows intended for managers.
Below is an example of a filtered search result for "LED", demonstrating how the naming standard works in practice.
ID | Name | Subject |
|---|---|---|
845 | LED 1 New employee email to manager | New employee [DisplayName] starts on [start] |
1456 | LED 3 Employee changes position-email to manager | [DisplayName] has a new position |
822 | LED 5 Employee is leaving-Email to manager | [DisplayName] is leaving on [APositionEndDate] |
1442 | LED 5 Employee has left-Email to manager | The user accounts for [DisplayName] are now deactivated |
1960 | LED 6 User account for employee on leave | The user account for [displayname] is now limited |
851 | LED User back from leave - Manager | Restored user account for [displayname] |