How to Create or Edit a Manual User Account

This guide describes how to use the wizard to create and edit manual user accounts in eADM. With an increasing need to manage manual accounts, this upgraded wizard ensures that all user data is configured correctly and efficiently.

You should use this process for users who are not automatically managed through an integrated HR system, such as temporary staff, consultants, or other exceptions.

Accessing the Wizard

1. Navigate to the User [overview] section from the main menu.

2. Select the Manual user tab.

3. In the Master data manual user section, click the Create user with wizard icon to begin.

Step 1: Enter Personal Information

In the first step, you will enter the user's core identity details.

• Fornavn (First Name): The user's first name.

• Etternavn (Last Name): The user's last name.

• Fødselsnummer (National ID Number): The user's Norwegian national identity number.

• Ansattnummer (Employee Number): A unique identifier for the employee.

Note: You can check the box to Generate employee number based on National ID Number.

• Mobiltelefon (Mobile Phone): The user's work mobile number.

• Mobiltelefon, privat (Private Mobile Phone): The user's private mobile number.

Warning: We strongly recommend that you do not use the Fødselsnummer (National ID Number) as the Ansattnummer (Employee Number). For better security and data privacy, use a system-generated number or an internal sequential numbering system instead.

Step 2: Define the Primary Position

Next, define the user's main employment details. This information is critical for assigning correct access rights and placing the user in the organizational structure.

• Tittel (Title): The user's job title (e.g., "Vikar" or "Consultant").

• Avdeling (Department): The department where the user works.

• Avdelingsnummer (Department Number): The corresponding number for the department.

• Avdelingsleder (Department Manager): The user's manager.

• Organisasjonskart (Organization Chart): The user's position within the organizational hierarchy.

• Startdato på ansettelsesforhold (Employment Start Date): The first day of employment. You can check Ingen startdato (No start date) if not applicable.

• Utløpsdato (Expiration Date): The date the account should be automatically deactivated. You can check Ingen sluttdato (No end date) for permanent accounts.

Note: Every manual account must either have a defined Utløpsdato (Expiration Date) or be explicitly set as permanent by checking Ingen sluttdato (No end date). We do not recommend creating permanent manual accounts for temporary staff.

Step 3: Add Secondary Positions

In the final step, you can add any additional roles or positions the user holds.

• If the user has no other roles, you can proceed immediately.

• To add another role, click + Legg til stilling (+ Add position) and fill in the position details as you did in the previous step. You can add as many secondary positions as needed.

Account Creation and Synchronization

• Real-Time: If real-time access control is enabled in your system, the new user account will be created and active within a few minutes.

• Synchronization Cycle: If real-time control is not enabled, the account will be created during the next scheduled synchronization cycle.

Editing an Existing Manual User

You can also use this wizard to modify the master data for existing manual users. To do so, select the user from the list and choose the option to edit.

Note: We recommend always using the wizard to edit manual users instead of changing attributes directly. The wizard ensures that all position data and related configurations are updated correctly.