How to add extra members to automatically generated groups

You may sometimes need to add members to a group that is automatically generated from department data in your HR system. For example, a group for one department may need to include members from a related department.

This can be achieved by creating a specific access role and assigning it to the additional members you want to include in the group.

Note: This solution is most effective for a limited number of auto-groups where the relevant part of the organizational chart is relatively static.

Förfarande

The image below shows the key fields for configuring the role.

1. Navigate to System → Access control and create a role in the relevant system.

2. In the Role name (Rollenavn) field, enter a name that clearly identifies the group it corresponds to.

3. In the Enroll in group (Meld inn i gruppe) field, link the role to the target group that requires additional members.

4. In the Assign role automatically (Får automatisk rolle) section, assign or create a rule that fetches the extra members who should be added to the group.

5. Optionally, you can reuse the same rule across multiple roles and groups. For example, if the IT department needs access to several different security groups, you can apply the same membership rule to each corresponding role.