Visma Enterprise

Visma Enterprise HRM (VEP) is a comprehensive solution for managing all aspects of human resources in large organizations. It integrates key HR functions like employee administration, payroll, recruitment, and skills development. By automating processes, VEP reduces manual work and helps HR personnel make informed decisions.

For integration purposes, eADM can write data back to VEP. For example, if eADM creates a new email account for an employee, it can update the work email address field in VEP. For more details on this functionality, refer to theVisma User Administration documentation.

Pre-configuration

Before starting the integration, ensure the following requirements are met:

• The web service module for AD integration via middleware must be installed in your Visma environment.

• We strongly recommend that the Visma organization module is also installed.

• The installation reports for the web service module must be provided to us.

• The username and password for the API user must be provided.

Note: If the modules are already installed, the username is typically WS-AD.

These components can be ordered through your customer contact at Visma Enterprise.

Configuration

We recommend configuring a routine in VEP to automatically assign a primary position to employees. This ensures that user data remains consistent.

How to Schedule the "Update Primary Position" Job

Follow these steps to configure the "Update Primary Position" report to run automatically every night in Visma HRM.

Note: The exact menu names and options may vary slightly based on your specific Visma HRM configuration.

1. Log in to Visma HRM with an account that has administrator privileges.

2. Find the report named "Oppdatering av hovedstilling" (Update Primary Position).

3. Configure the report to run as a recurring job on the application server. To do this, use the radio button next to "Run" and select the application server.

Note: Do not enter a date in the date field. If left blank, the job will use the current date when it runs.

4. Set the output destination. Select the option for "Output Unit," choose "Email," and enter a recipient's email address in the corresponding field.

5. Define job parameters. Navigate to the Job Parameters tab and change the Job Type to Recurring.

6. Set the schedule. Click the calendar icon next to Start Time and select the time you want the job to run. Click OK twice to save the schedule.

7. Verify the configuration.

   1. Navigate to Tools in the top menu and select Application Server.

   2. Under the Broker section, confirm that the selected server has a green status icon.

   3. Click the Jobs tab to view all configured jobs. To find your new job easily, filter the list by

      HRM and RECURRING.

   4. The job will have a default name, such as <applikasjon XLONN- PO: ΝOΝΑΜΕ>. Double-click the job to edit it.

   5. Change the Description to "Update Primary Position" and verify that the start time is correct.

   6. Click Apply and then OK to save the changes.

If you encounter any issues during this process, please contact Visma support or your internal IT department for assistance.

Hardcode Date in the Hierarchy Data Import from Visma Enterprise

By default, Identum eADM is configured to import the organizational hierarchy from Visma Enterprise as it exists on the current date. This ensures that the system reflects the organization's real-time structure during every synchronization.

This behavior is controlled by the Base URL setting within the "Import hierarchy" synchronization step in eADM.

Default Configuration: Dynamic Date

To maintain a real-time synchronization, the URL uses a dynamic placeholder [DATE]. When the synchronization runs, eADM automatically replaces this tag with the current date.

Standard URL Format:

https://<customer-domain>.enterprise.visma.no/hrm_ws/secure/organization/chart/[DATE]/1

Static Configuration: Freezing or Adjusting the Date

Administrators can modify the hierarchy import behavior by replacing the dynamic [DATE] tag with a specific, hardcoded date, either in the past or in the future. This feature is useful in some scenarios, such as:

• "Freezing" the Hierarchy: Locking the eADM hierarchy to a specific past date while the HR department performs restructuring or updates in Visma Enterprise.

• Future/Past Views: Retrieving the organizational structure as it existed on a specific past date or as it is planned for a future date.

How to Configure a Static Date

1. Navigate to the Import hierarchy synchronization step in eADM.

2. Locate the Base URL Visma HI attribute (or equivalent Base URL field).

3. Replace [DATE] with your desired date using the format YYYY-mm-DD.

Example: Freezing the hierarchy to January 1, 2026

https://utfjord-kommune.enterprise.visma.no/hrm_ws/secure/organization/chart/2026-01-01/1

Note: When a static date is used, eADM will continue to import the hierarchy exactly as it was on that specific date until the configuration is reverted to [DATE].