Slik konfigurerer du e-postvarsler for endringer i tilgangsrettigheter

Oversikt

You can use a wizard to automatically generate email notifications when a user gains or loses a specific access right.

This feature is useful for several scenarios, including notifying:

• The employee, who can then confirm they have the required access.

• The employee's manager, who can track their team's permissions.

• A system administrator, who may need to perform additional manual tasks to prepare the system for the user.

This final option is particularly valuable for systems that are not fully integrated with Active Directory or Azure. The automated notification ensures that the system administrator receives all the necessary user information to grant access in systems that require manual provisioning.

Fremgangsmåte

Follow these steps to create a new email notification rule.

1. Navigate to Access Control in the main menu.

2. In the top right of the Access Control view, locate the + (Plus) and - (Minus) icons.

   • Click the + icon to launch the wizard for creating a notification when a user gains an access right.

   • Click the - icon to launch the wizard for creating a notification when a user loses an access right.

3. In the wizard, select who will receive the notification:

   • Employee: The notification is sent to the employee who the change applies to.

   • Manager: The notification is sent to the employee's manager.

   • System Administrator: You must enter the specific email address for the administrator.

   Note: For the Employee and Manager options, the system automatically retrieves the recipient's email address from their user profile.

4. Click Create. The system will now generate the required rule set and message flow.

5. Click on the Message Flow button or navigate to the message flow section to view and edit the new template.

Editing and Activating the Notification

Like all message flows, you can customize the notification email by editing the text and adding or removing merge fields to suit your requirements.

Warning: All new message flows are created as Inactive by default. You must manually open the message flow and activate it when you are ready for it to be used.